We are a busy Psychology Clinic based in the inner South Eastern Suburbs of Melbourne looking for an Administration Assistant to join our team. We are after a mature, responsible individual with great communication skills and customer service skills, as well as be able to work well under pressure. This is a job shared position.
Some tasks and responsibilities may include:
· Maintaining calendar, scheduling meetings, and booking appointments.
· Replying to Bookkeepers, managing expenses, and bill-paying.
· Help keep schedules and routines.
· Sorting documents and materials into our online folder structure.
· Answers telephone calls and taking detailed messages as required.
· Pro-actively chasing up the required documentation and information as needed.
You will need to have:
· Ability to take initiative with little supervision working both autonomously and collaboratively
· An uncompromising attitude towards discretion and confidentiality
· A keen eye for detail and accuracy and strong proofreading skills
· Have sound organizational and time management skills with the ability to prioritize and reprioritize at short notice
· High-level problem solving, research/investigation and analytical skills
Desired Traits:
· Previous experience in a similar role
· Ability to take initiative with little supervision working both autonomously and collaboratively
· High proficiency in google suite of applications
· Strong interpersonal skills including, negotiation, diplomatic, assertive and empathetic with a high degree of emotional and social intelligence in all aspects of the role
Some Benefits:
· Excellent work-life balance and family-friendly environment
· An inclusive and caring team culture
· Very flexible work culture to suit your needs
Job Types: Part-time, Permanent
Salary: $25.00 – $35.00 per hour
Work Location: In person
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